Fleet Maintenance, Parts Inventory, and Purchasing EAM Software for Transit Agencies
In today's fast-paced world, transit agencies need to manage their transportation assets efficiently to provide dependable service. Keeping tabs of fleet usage, maintenance, parts, vendors, and more can quickly become cumbersome without a scalable and systematic framework in place. Forward-thinking transit agency professionals turn to the industry’s latest Enterprise Asset Management (EAM) software to conduct their operations, which ultimately accelerates processes, reduces manual workload, and consolidates fleet data into valuable insights. Discover how TransTrack EAM software will keep your transit fleet running smoother than ever before.
Transit EAM Software Benefits
Enterprise Asset Management (EAM) software offers numerous benefits for transit agencies, enhancing the management of their assets and operations. The main advantages include:
- ⬢ Streamlined Operations: Work order management, mobile accessibility, and data integration streamline transit agency operations, improving efficiency and accountability.
- ⬢ Enhanced Fleet Safety and Reliability: Regular maintenance, predictive analysis, and defect tracking improve the safety and reliability of transit services, reducing accidents and service disruptions.
- ⬢ Cost Savings: EAM software optimizes maintenance, reducing operational costs through efficient resource allocation and minimizing unexpected breakdowns.
- ⬢ Regulatory Compliance: EAM software helps transit agencies meet industry standards and regulations, ensuring legal and safety requirements are consistently met.
- ⬢ Data-Driven Decision-Making: EAM systems provide data analysis and reporting tools, enabling informed decision-making for enhancing asset performance.
Key Applications of TransTrack’s EAM Software
TransTrack EAM is a fleet maintenance, parts inventory control, and purchasing software package designed and developed exclusively for transit systems. We intimately understand the need for streamlined processes and improved management reporting as our team is comprised of experienced transit management professionals.
Use TransTrack EAM software to stop time-intensive manual processing in spreadsheets and unsilo data between departments. Instead, take advantage of TransTrack EAM to consolidate your:
Parts Inventory Management
Transit agencies can easily manage and control their parts inventory using TransTrack EAM for tracking item issues, receivings, and adjustments to valuation, usage analysis, reordering, and physical inventory reconciliation. TransTrack also offers integrations with parts suppliers, facilitating seamless ordering and restocking processes. This integration ensures parts availability and reduces procurement lead times.
Robust data analysis and reporting tools enables transit agencies to make informed decisions regarding inventory levels, restocking, and procurement, reducing costs and eliminating unnecessary overstocking or shortages.
- ⬢ Part supersessions for full tracking history
- ⬢ Kit capability (assembly and breakdown)
- ⬢ OEM, aftermarket supplier, and UPC cross referencing
- ⬢ Multiple vendor lines per part
- ⬢ Organization by vehicle and serial number
- ⬢ Inventory of equipment and fixed facilities
- ⬢ Core return processing
Work Order Management
TransTrack EAM provides a centralized platform for all maintenance-related tasks to streamline the process of creating, tracking, and managing work orders. By using EAM software, transit agencies can ensure that maintenance activities are planned, scheduled, and executed with precision, reducing downtime and improving the reliability of their fleets and assets.
Using predictive analysis, TransTrack EAM facilitates preventive maintenance scheduling, ensuring that vehicles and equipment receive critical maintenance to optimize performance. Collaboration between maintenance personnel both internally and from outside vendors is integrated in a single view.
- ⬢ Vehicle, parts issue, and PM historical lookups with FTA triennial review intervals
- ⬢ Vehicle, component, and part warranty tracking
- ⬢ Unscheduled maintenance and road call entry, tracking, and reporting
- ⬢ Operator defect report entry, scheduling, and reporting
- ⬢ Outside department/agency maintenance tracking, reporting, and billing
- ⬢ Campaign, recall, and seasonal work setup, entry, and tracking
- ⬢ OEM preventive maintenance and state inspection scheduling
- ⬢ Regular maintenance scheduling (DPF service, air dryers, deep cleans)
Purchasing
Centralize vendor communications, automate reordering processes, and foster efficient purchasing practices with TransTrack EAM. It’s an invaluable tool for transit agencies aiming to enhance their procurement management.
Guided by real-time data and analytics, the purchasing department can make informed and strategic decisions regarding procurement strategies, vendor selection, and budget allocations. Confidently evaluate vendor performance with metrics like delivery time, product quality, and pricing data. Visibility into stock levels, usage patterns, and reorder points allow your transit agency’s purchasing department to maintain optimal inventory levels without overstocking.
- ⬢ Capital item purchases valuation and tracking
- ⬢ Unit rebuild costing and valuation
- ⬢ Billing for warranty, insurance, or outside department/agency work
- ⬢ Outside repair labor, parts, and general charges tracking
- ⬢ Purchase order entry, tracking, and reporting
Tire Management
By tracking tire performance and maintenance requirements, TransTrack EAM minimizes unexpected tire-related downtime and extends tire lifecycle. Your transit agency’s cost-effectiveness increases since tire replacements aren’t as frequent.
Easily review tire maintenance and service history with TransTrack EAM to optimize your tire management strategies. Automate billing for lease rates to each vehicle and save your staff’s time.
- ⬢ Tire inventory and tracking
- ⬢ Tire lease reporting and direct billing
- ⬢ Billing for purchasing, recapping, and repairs
Fuel Management
Fuel represents a significant expense for transit agencies. Gain peace of mind with TransTrack EAM’s robust fuel management system that enables precise monitoring of fuel consumption, purchases, and usage. It records all fuel-related data, including fueling times, quantities, and costs for a holistic view.
By providing visibility into fuel usage and costs at different levels within an organization, TransTrack enhances accountability and helps track the performance of drivers, vehicles, and maintenance processes. Explore the data further to determine best fueling practices, such as when and where to purchase fuel and how to negotiate better fuel supply agreements.
- ⬢ Data entry incorporation from fuel sheets and automated fuel interfaces
- ⬢ Meter/hubometer changeouts and histories maintained by life-to-date mileages
- ⬢ Alternative fuel usage for electric, hybrid, and hydrogen
- ⬢ Fuel and mileage entry, tracking, and reporting
Advanced Reporting Capabilities
TransTrack EAM has a wide range of standard reports, including master file listings, period summary reports, and detailed histories. In total, TransTrack offers 271 canned reports and 100s of measurable metrics.
Users can generate reports from report request screens, where there’s a selection of specific information to filter the data (such as date ranges and which vehicles to include). There are multiple options available for exporting reports to ensure only the relevant information you choose is displayed. Decide to print or export the full report or only particular sections in a PDF, Microsoft Word document, or a Microsoft Excel spreadsheet.
- ⬢ National Transit Database (NTD) Reporting: R-20, R-30, A-30
- ⬢ Maintenance Cost Tracking and Reporting
- ⬢ Performance Analysis Reports
- ⬢ Usage Analysis Reports
- ⬢ Operator Defect Reporting
- ⬢ PM Scheduling Reports
- ⬢ Maintenance Reports
- ⬢ Standard Task Reports
- ⬢ Events/Warranty Reports
- ⬢ Daily Listing Reports
- ⬡ Open Work Orders
- ⬡ Daily Labor Reports
- ⬡ Daily Parts Issues
- ⬡ Daily Fuel/Meter Transactions
- ⬢ Period Reports
- ⬢ Inventory Reports
- ⬢ Physical Inventory Counts
- ⬢ Purchasing Reports
- ⬢ Tire Reports
TransTrack EAM Software for Facilities
Facilities Supervisors and Managers face unique challenges, which the Transtrack EAM Facilities Module specifically addresses. This cutting-edge software offers a comprehensive suite of tools for streamlined accepting, scheduling, tracking, and reporting of maintenance tasks. Data is collected and provided for informed asset management for federal and state funded facilities (such as shops, administrative buildings, transfer stations, train stations, and bus stops).
